This web page has emails sent to parents about the COVID-19 situation and how it applies to camp.
April 17, 2020 Email:
Hello Camp Families!
I hope you are doing well and staying safe. As we continue social distancing and staying at home, we know the days are feeling longer and summer can’t get here fast enough! Trust us when we say, we want to hold camp more than ever! Of course, that is a big decision and lots of factors go into that our decision.
We are monitoring everything related to the virus and communicating with the Tennessee Health Department and the Williamson County Health Department. Our Whippoorwill camp nurses, along with our camp on-call physician, are helping us develop safety plans and best practices for camp. We know there will be changes. We hope you will be patient with us as we continue to evaluate our program and what those changes may look like. There are a lot of areas to consider: screening campers, the health and safety of our staff, enrollment capacities and meeting the guidelines of the CDC. Our priority is the safety of our campers, their families and our staff. This is not a decision to take lightly.
As of now, we intend to run Whippoorwill as normally as possible this summer. We realize that events are changing daily and we appreciate your continued support as we make the safest decisions for our camp families. We will continue to update you as we learn more. Please expect more frequent communication as we get closer to summer. Stay safe and stay sane!
We want to help you find things to do while stuck at home. Follow us on our Facebook page, Whippoorwill Farm Day Camp, and Instagram, @campwhippoorwill, for daily activities, crafts, story times and more. We have also linked most of our activities on our website.
If Whippoorwill needs to cancel a session due to COVID-19, we will issue full refunds. Refunds will be made with a check to save credit card fees. If Whippoorwill doesn’t cancel a session, our usual cancellation policy will apply. This includes a nonrefundable $55 fee if you cancel your camper’s session. The remaining session fee is refundable, as long as the cancellation is two weeks before the session. The entire camp fee is lost for cancellations less than two weeks prior to your camper’s session. As always, there is no fee for changing sessions, but it is based on availability.
Our annual Open House, scheduled for May 9, has been canceled. We are working on a virtual format for this event – details coming soon.
Final Payment Deadline Extended
We understand that some families are facing financial uncertainty during these times. We also understand that knowing where your money is going can help when planning for the future. So, we will move all final payments to two weeks before the first session your camper is attending. If you were set to have your final payment charged on May 1st, that has been moved to two weeks prior to your first camp session. You will receive an updated invoice from Whippoorwill Farm Day Camp within a week showing the new payment date. No further action needs to be made on your part at this time.
New Parent Orientation
One of our favorite spring events is our New Parent Orientations. We love meeting our new families and even some of our new campers. We were very disappointed that those events have been canceled this spring. We have done our best to create an online version of the orientation! If you are a new family and would like to learn more about camp in a fun and interactive way, please join us on for a Zoom meeting on April 22 at 8:00 pm. Registration is required prior to the event and can be done here. We will be recording this meeting and will post it on our website but would love for you to join us “in person”. This meeting is geared towards new families and will cover topics such as daily activities, transportation, health care and our packing list. We will not be directly discussing COVID-19 plans, so please understand as we limit discussion of this topic.
We have extended the deadline to complete the health form to May 1. Please log in to your online registration account and complete the form by May 1. Additional health information may be required once we know more about COVID-19. We appreciate everyone taking the time to complete the form.
New Bus Stop
We are excited to announce that H.G. Hill Middle School has replaced St. George Episcopal Church as a bus stop on the Red Fox route for summer 2020. If during registration, you signed up for St. George you have automatically been switched to H.G. Hill. No further action is necessary. If you would prefer to not use H.G. Hill, please email or call us to switch to a new stop. Any other transportation questions can either be answered via our website or by emailing or calling the camp office.